Company Secretarial Services in Singapore

From $288

Basic Secretary Service @ $288 Per Annum

Suitable for companies requiring minimum changes.

  • Maintaining Register Books such as Register of Member, Register of Officers, Register of Controllers and other statutory books.
  • Maintain the minutes and safe keep company statutory records
  • Free advice on Company secretarial/statutory/compliance matters
  • Free Compliance Alert & Reminders.
  • Preparation of Annual General Meeting Documents
  • Additional charges
    • Annual Return Filing: $200 (Include $60 ACRA filing fee)
    • Non-Routine changes: $50 – $100 per change

Unlimited Secretary Service @ $598 Per Annum

Suitable for companies requiring comprehensive service.

  • Includes everything under the Basic Package
  • Plus Annual Return Filing (exclude Acra Filling Fees of $60)
  • Plus Unlimited Changes to
    • Company Particulars (Name, Address, Business Activity, etc)
    • Appointment and Resignation of Officers
    • Changes to Financial Year
    • Allotment and Transfer of shares to Existing Shareholders.

The Importance of a Corporate Secretary and Why You Need One

A corporate secretary is considered a senior officer.
A secretary’s responsibilities include:

  • Ensure the company’s smooth running in according to the Singapore law and procedures
  • Ensuring that there is no breach of set rules and regulations

The Accounting and Corporate Regulatory Authority (ACRA) consults with the secretary if there is any queries with the company’s accounting services. This is why you need the services of a professional secretarial services consultant.

If you are currently engaging with another Company Secretary, you don’t have to worry. We will handle all the transition necessary between us and your existing secretary for FREE.

 

So, please contact us immediately now!

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If you are currently engaging with another Company Secretary, you don’t have to worry. We will handle all the transition necessary between us and your existing secretary for FREE.

So, please contact us immediately now!

Want us to call you back?

Please fill in the below information, we will call you back within 1 hour!

Choose Us Be Your Secretary

What Do We Do For Secretarial Services

Timcole offers professional corporate secretarial services to businesses of all types and sizes in Singapore. We have a team of the finest professional secretaries trained and experienced in running different types of companies, ranging from startups to multinational corporations. We handle all aspects of the secretarial position to free up time and resources to assure your company’s smooth operation.

Handling company activities
Ensuring rule reminders
Board and general meetings
Management of shares

We also put all our resources up into maintaining your company’s important documentation. Our services are precise, and nothing gets past us no matter how complex your company’s affairs may be.

We file and maintain documentation such as:

  • Minute books and statutory register books
  • Share transfers, managers, directors, members of the board, secretaries, and auditors
  • Preparation and filing of directors’ report
  • Safe custody and proper use of the company’s seal
  • Reviewing developments in corporate governance
  • Assisting directors with respect to their duties and responsibilities

Our secretarial services and managerial resources far outdo any corporation’s in-house resources and we are always up-to-date with new developments in regulations.

Sample Documents

directors report
directors report
Minute books and statutory register books
statutory register books
Share transfers
Share transfers
company seal
company seal
corporate governance
corporate governance

What is a corporate secretary?

A corporate secretary is an officer of your company who is responsible for making sure your company adheres to all the regulatory requirements set by ACRA and IRAS. He/She also acts as an advisor to the board of directors and senior management.

Is a company secretary necessary in Singapore?

Yes, as per the Singapore Companies Act every company that is incorporated in Singapore needs to appoint a company secretary within 6 months of its incorporation.

Is the company secretary an officer of the company?

Yes, ACRA recognizes a company secretary to be an officer of the company.

Can I be a corporate secretary myself?

If you are the sole director of your company you cannot take up the role of a corporate secretary even if you have the experience or qualifications to be one. However, you can be the corporate secretary if there are more directors in your company.

When should we appoint a company secretary?

The company secretary needs to be appointed within 6 months from the date of incorporation of your company. Another thing to keep in mind is that the company sectary’s position should not be left vacant for more than 6 months.

Does a Singapore branch office need to appoint a company secretary?

No, it is not mandatory to appoint a company secretary for a Singapore branch office. But while registering the branch of the foreign company it is advised to engage a registered filing agent – law firm, accounting firm, or a corporate secretarial firm to submit an online registration application on your behalf.

What are the powers of a company secretary in Singapore?

In Singapore, the company secretaries have the power to authenticate the companies documents and the minutes of the board meetings. The company secretary also has the power to use the company seal to certify official documents along with one director of the company. They act as advisors to the board of directors in legal and financial matters.

Can my secretary help me open a corporate bank account?

Yes, the corporate secretary can assist you to open a corporate bank account. Most of the documents needed by the banks to open a corporate account need to be certified true copies which can be certified only by the company secretary or one of the directors of the company. In case, you are the only director in your company, some banks require the company secretary to co-sign the documents.

Can my secretary provide registered address services?

Yes, irrespective of you living in Singapore or not, you can use the company secretary provider’s address as your registered office address. This is a great option to save rent as well as to ensure all your important letters are read and the necessary actions are taken on time.

Can my secretary provide nominee director services?

Yes, most of the companies providing company secretary services also provide nominee director service. If you are a foreigner who wants to incorporate a business in Singapore, you mandatorily have to appoint an ordinary resident director. A nominee director has to be a Singapore citizen, a permanent resident, or a holder of one of Singapore’s valid work permits.

Can my secretary provide nominee shareholder services?

Yes, the company secretary provider can also provide you with a nominee shareholder service if you require it for confidentiality. There is no specific requirement on the nationality of the shareholder as 100% foreign-owned companies are allowed in Singapore.

Why outsource your corporate secretarial services?

Corporate secretaries understand the law and the statutory requirements set by ACRA inside out. Outsourcing this service and having a professional take care of all these responsibilities would help you:

  • Meet all your company’s statutory requirements in time
  • Save your time
  • Concentrate on your core job i.e. running your business
  • Get add-on services with ease

How do I terminate the services of our company secretary?

The best way would be to request the company secretary to resign. But in case they do not cooperate the board can approve a resolution to terminate the company secretary. After the resolution is passed, the company needs to notify ACRA within 14 days. The resignation letter is not mandatory.

Who can be a company secretary in Singapore?

Any person who meets the following criteria can be a company secretary in Singapore:

  • A natural person
  • 18 years of age or older
  • A legal resident of Singapore – Singapore Citizen, PR, EP, EntrePass, S Pass, or DP holder.

Can the company secretary also be a company director?

If the company has more than one director, one of the directors can also be the company secretary. But if there is a sole director, he/she cannot act as a company secretary.

What is the difference between a secretary and a director?

The director of the company has to make sure the company is performing to its best and achieving its desired goals. The company secretary’s role is to help the director achieve his goals by making sure the company is complying with all the statutory and regulatory policies.

What are the typical qualifications of a company professional secretary?

The typical qualification of a company secretary can be any of the below:

  • Degree in Law
  • Certified Accountant registered with Accountants Act (Cap. 2), Institute of Certified Public Accountants of Singapore, Association of International Accountants (Singapore Branch) or Institute of Company Accountants, Singapore
  • Chartered secretary or administrator who is a member of the Singapore Association of the Institute of Chartered Secretaries and Administrators

What are the company secretary’s roles and responsibilities?

The main roles and responsibilities of a company secretary include:

  • Maintaining and updating the company’s statutory registers
  • Planning and preparing for board meetings and also documenting it
  • Filing any changes in the company details like address, share transfer, or updations in the company’s constitution to ACRA within the stipulated time
  • Filling of all necessary documents as required by law in time
  • Preparing and filing of annual return with ACRA
  • Making sure the company seal is kept in safe custody and used on documents when required
  • Ensuring there is an adequate insurance cover for the company and all its employees
  • Advising the board of directors and shareholders on their roles and responsibilities as well as on what should be done to stay compliant with the law
  • Being the point of contact for the shareholders and communicate with them regularly

The roles and responsibilities of a company secretary are not restricted to what is listed above. The responsibilities are basically as per the employment contract the company secretary has with the company.

How much does it cost to have a company secretary?

The cost of engaging a company secretary provider depends on the kind of services you opt for. The basic packages generally range from $300-$400 per annum and the more comprehensive ones range from $600-$700 per annum. There would be an additional cost for non-routine secretarial services.

What kind of secretarial services will be chargeable?

Generally, the packages offered by corporate secretary service providers include all the routine work like maintaining the company registers, annual return filing, preparation of documents for AGM, and reporting changes in company details to ACRA. The non-routine services like corporate tax submission, opening a corporate bank account, change in bank signatory, and striking off a company can be availed at an additional cost.

Which companies do not require a company secretary?

All private and public companies need to appoint a company secretary as per the Singapore company law. A company secretary is not required for a sole proprietorship and limited liability partnership (LLP) business entities.

How can I change my company secretary in Singapore?

If you would like to change your company secretary for whatever reasons you may have, you would have to prepare and submit the following documents:

  • Resignation letter of your previous company secretary
  • Directors’ resolution accepting the resignation of the previous secretary and appointing the new company secretary
  • Form 45B which indicates the consent of the new company secretary to take up the appointment
  • Lodgment to notify ACRA of the changes within 14 days of the same